Insert commonly used phrases into an Outlook email

Template Phrases for Microsoft Outlook 2013-2003


You have busy e-mail traffic. You get dozens of similar questions and requests daily, which means typing the same text in Outlook again and again. It takes a lot of your precious time and slows down the work flow.


Template Phrases for Microsoft Outlook will reduce the time you spend on replying to an e-mail. Now you can create a list of the most frequently used message templates, so it will take you just a double click to insert the one you need. The add-in allows you to quickly create a collection of text snippets that are easy to browse, edit and delete.

Insert frequently-typed text templates into Outlook e-mails with a click.

Template Phrases for Outlook key features

Template Phrases plugin helps you paste typical replies in Outlook e-mails.
Update your template and make use of text formatting, macros and shortcuts.
Create company-wide email templates.
Instantly find any template with incremental search.
  • Click to insert a template into Outlook message
  • Easily create, edit, delete or rename text fragments
  • Share your template experience with your coworkers
  • Search quickly by typing a keyword to see all templates with this word or its part
  • Use a set of macros to get rid of some routine tasks like adding attachments or requesting a Delivery receipt
  • Find the most frequently used text fragments on the Favorites and Recent tabs
  • Work comfortably with the multi-level tree structure of the templates
  • Back up and transfer your templates

How Template Phrases for Microsoft Outlook works

Template Phrases is a perfect add-in for active Outlook users. It is an irreplaceable Outlook tool if you need to use the same phrases, sentences or paragraphs, and attachments in your e-mail messages every day. This handy tool will be a real time saver for busy support assistants, sales managers and anyone who extensively uses e-mail at work or at home.

If you reply to lots of messages on a daily basis, you know that some information is constantly repeated. Greetings, signatures, questions or answers need to be typed hundreds of times. With this Outlook plug-in you can quickly insert commonly used phrases or blocks of text into e-mails without typing the same data over and over again.

The add-in pane is displayed when you reply or create new messages. You can easily hide or expand it, or adjust its position in the Outlook workspace. The multi-level tree structure allows you to browse through the categories, find and pick the appropriate template phrase from the list. Just double-click and it will appear in your letter.

With this plug-in you can easily export or import your templates or share them with your colleagues.

Click to insert a template into your e-mail

All you need to paste a template into your message is to double-click on it in the template tree. Or you can assign a keyboard shortcut to a given text fragment and have it pasted into the message by pressing the corresponding keys. This is a very useful option for the most frequently used templates.

Share your template experience with your coworkers

If you work in a team, you can take advantage of the shared templates feature. Use and improve them together with your colleagues. You create and export the templates once and store them on a network drive. Now multiple users can add this public folder to their template tree and use it along with their own text snippets. This feature is great for sales or support teams.

Use a set of macros to avoid some routine tasks

The add-in contains a collection of macros that can help you to get rid of some tedious tasks like adding attachments to your messages, filling in To, CC, BCC, or Subject fields, requesting Read or Delivery receipts, and more. So each time you insert a certain template, you don't have to attach a particular file or re-enter the same CC address.

Quickly find most frequently used text fragments

If you tend to use some particular templates more often than others, you'll appreciate always having them at hand on the Favorites tab. Once you pick such templates, you can arrange them the way you like: have them all in one folder or organize them into any number of folders.

One more way to access some templates faster is going to the Recent tab. The most recently used templates are added there automatically. You can clear the list, specify the way you want to sort the templates, and define the number of templates you want to see on this tab.

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Template Phrases for Microsoft Outlook system requirements

Operating System

  • Windows 8 (32 and 64-bit)
  • Windows 7 (32 and 64-bit)
  • Windows Vista (32 and 64-bit)
  • Windows XP (32-bit)
  • Windows Server 2003, 2008, 2012
  • .NET Framework must be installed.

Microsoft Outlook

  • Microsoft Outlook 2013 (32 and 64-bit)
  • Microsoft Outlook 2010 (32 and 64-bit)
  • Microsoft Outlook 2007
  • Microsoft Outlook 2003

Template Phrases for Outlook version

Current add-in version: 4.0
published on: Feb 28, 2013

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