Extract Outlook attachments to files & replace them with links

Attachments Processor for Microsoft Outlook 2013-2003


Every day you receive numerous emails with attachments. However, these important files take too much of your mail base space, need time for saving and get blocked by the Outlook security system. You dream of having a multifunctional tool that will make your work with attachments a breath.


Attachments Processor is a powerful Outlook product that extracts attachments from the emails to your hard disk. It also archives the attached files and manages those that were blocked by Outlook. This helpful tool grants you a wide range of attachment options and possibilities.

Extract Outlook attachments to the files and replace them with links.

Attachments Processor key features

Filter settings tab.
Action settings.
Advanced Options: Restore settings.
Advanced Options: Compacting settings.
Advanced Options: Customize settings.
Advanced mode rules.
Archiving settings.
Attachments Processor settings in the Outlook Options - simple mode.
Tools: Blocked Attachments, Update Links, Restore Attachments, Compact storages.
Scheduler settings tab.

Active email users can spend hours on dealing with email attachments. Fortunately, you have this handy Outlook attachment manager with its countless benefits.

  • Extract attachments, save and replace them with a link or description.
  • Process existing message bases.
  • Zip incoming and outgoing message attachments.
  • Automatically unpack all incoming attachments (please beware of viruses).
  • Recover deleted attachments.
  • Automatically re-attach files for forwarded and sent messages.
  • Process all or only the selected folders.
  • Rename the attachments when saving them.
  • Remove attachments from the messages.
  • Choose file types to process, for example, .zip or .jpg files only.
  • Use "Simple" mode or "Advanced" mode to set multiple rules for processing attachments.
  • Handle Microsoft Outlook blocked files.
  • Automatically change shortcuts to the files stored in messages.
  • Replace shortcuts to files in forwarded and sent messages.
  • Process incoming attachments by schedule.
  • Delete the stored attachments when the message is permanently deleted.
  • Compact messages for storage after removing attachment; you can schedule this as well.
  • Process the incoming and outgoing messages.
  • Save message attachments into file archives.

How Attachments Processor for Outlook works

There are two modes, in which Attachments Processor can work: Simple or Advanced. Advanced approach lets you specify special rules to process attachments with various file types and from different folders. Both modes offer seven main naming patterns for the folder where the attachments are saved, and the same for renaming attachment file. In addition, the Attachments Processor plug-in allows creating your own patterns for naming the folders and files by supporting macros.

This Outlook add-in is packed with features for updating links in Outlook e-mail folders. This is helpful for restoring messages after you back up or move the attached files to another disk. It also has a utility for managing attached files that the security system of Outlook blocks.

Attachment Processor add-in supports the latest Windows 8 and 7, Vista/2003/XP and Outlook 2013 as well as Outlook 2010, 2007, 2003, 2002/XP. It works with Internet Mail (POP3), as well as with Exchange server.

Extract, save and replace attachments in Outlook

This Microsoft Outlook add-in saves the attached files to a selected folder on a local or network drive. After the file is saved, the attachment can be deleted from the message. You can also replace it with a shortcut to the saved file or with a text file with a description.

With this helpful program it is possible to specify Microsoft Outlook folders with the attachments for saving as well as types of the joined files. Attachments Processor can work both in manual, automatic and schedule modes. Are you forwarding the message where the file was extracted? The add-in will re-attach the file back to guarantee that the recipient will get the full picture.

Zip incoming and outgoing message attachments

This Outlook add-in has an extra feature that allows to process .zip archives automatically. ZIP Compressor tool can auto-archive attachments from outgoing e-mails without any external archive program; it can also take incoming attachments and unpack them, it can even work with files that are protected by password.

Attachments Processor has the possibility to administer passwords to the archives via its password manager. It is possible to use a password for the selected users and e-mails. In addition, you can handle archive passwords created when you save the attached files to some location on your PC.

The possibility to pack large files from your outgoing e-mails automatically will considerably speed up sending and it will give you a guarantee that the recipient will have the attachments delivered.

Besides, keeping attachments in archives allows to essentially reduce the size of the message base.

Automatically unpack all incoming attachments

You can choose to auto-unpack the files from the archives in the incoming messages. If you often get archived attachments that have one password, this add-on for Outlook will unzip them so that you don't need to enter the password again and again.

Use 1 of the 2 modes: Simple or Advanced

Attachments Processor can be used both in Simple and Advanced modes. Select the Simple mode if you need to create just one rule for processing incoming OR outgoing email. Choose the Advanced mode to make up as many rules as necessary for both incoming and outgoing email.

Handle attachments blocked by Outlook

For security reasons Microsoft Outlook blocks attachment types that are considered to be insecure - similar files may contain viruses. However, sometimes this level of security is a bit too much of a good thing, as you may need to access the blocked files. Attachments Processor has the Blocked Attachments Manager tool. Unsafe attachments blocked by the Outlook security system can be saved on the hard drive. It lets you define which file types must be considered dangerous and blocked. You can also specify secure file types to allow access to them.

Scheduled message processing

If your messages are stored in the public folders on Microsoft Exchange Server, scheduled message processing becomes an irreplaceable option. You can specify the time and recurrence for monitoring the selected folders and processing the delivered messages.

Manage incoming and outgoing messages

Manual processing gives you an opportunity to handle the messages that already exist. You can manage both incoming and outgoing email attachments. After processing the message base you can use the compressing function to reduce its size. Please note, when a message or an attachment is deleted, the message base size remains the same only till the compressing function is launched.

Attachments Processor is a wonderful tool for managing attached files. This program has a lot of options to save your time and efforts. Helping you extract and share the attachments with coworkers, Attachments Processor becomes a helpful program for office workers and all active email users.

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Attachments Processor for Microsoft Outlook system requirements

Operating System

  • Windows 8 (32 and 64-bit)
  • Windows 7 (32 and 64-bit)
  • Windows Vista (32 and 64-bit)
  • Windows XP (32-bit)
  • Windows Server 2003, 2008, 2012

Microsoft Outlook

  • Microsoft Outlook 2013 (32 and 64-bit)
  • Microsoft Outlook 2010 (32 and 64-bit)
  • Microsoft Outlook 2007
  • Microsoft Outlook 2003

Attachments Processor for Outlook version

Current add-in version: 4.4.2
published on: Nov 16, 2012

Plug-in vendor

MAPILab Ltd.
MAPILab Ltd.

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