Nov
23

Quick way to schedule recurring email in Outlook

In our reviwes we turn to Outlook more often than to any other Office applicaton. No wonder, it has alread become an indispensable assistent for milions of users. We looked at Outlook plug-ins purposed for sending BCC / CC copies in Outlook automatically and add-ins intended for personalizing e-mail newsletters. Plug-ins from today’s review target those Microsoft Outlook users who really care about sending their email at a certain time. In a minute I will tell you about 5 plug-ins that can give you a full control over scheduling outgoing e-mail.

Using these plug-ins you can schedule sending of your e-mail at the end of your working time or set time intervals for sending recurring email, say daily reports. If to also consider the ability to automatically attach files taken from a certain folder or files with particular names (e.g. specified by a mask), the practical use of such plug-ins becomes unquestionable. They can give you the confidence that your customers or workmates will always get the most current information from you in a timely manner even if you are away from your computer.

Add-in Developer Price Supports
Email Scheduler MAPILab Ltd. $24 Microsoft Outlook 2007, 2003, 2002 (XP) 2000
Task Email Scheduler MAPILab Ltd. $24 Microsoft Outlook 2007 – 2000
Sendlater for Microsoft Outlook 4Team Corporation $24.95 Microsoft Outlook 2002 (XP), 2003, 2007
Schedule Recurring Email Sperry Software $29.95 Microsoft Outlook 2007 – 2000

Email Scheduler from MAPILab Ltd.

Supports:

  • Microsoft Outlook 2000, 2002 (XP), 2003, 2007.
  • Microsoft Windows 2000, XP, 2003, Vista.

Email Scheduler for Outlook page

This plug-in is not sold separately, but only as part of the MAPILab Toolbox for Outlook. Their Toolbox contains 18 plug-ins for Microsoft Outlook with the widest range of functionality from managing Outlook contacts to all conceivable operations with e-mail messages. As to the Email Scheduler plug-in, it supports three languages: English, Russian and German. All this is complemented with standard functions of the MAPILab installer that gives you the freedom to choose whether to install the plug-in for the current or all user accounts.

Then you select the interface language:

And here is the Program Location window, traditional for MAPILab plug-ins:

If you don’t need some add-ins from the Toolbox, you can easily disable them.

Now let’s see what abilities are provided to Outlook users by the Email Scheduler.

To get access to the plug-in, you need to create a new message. And you will immediately see the plug-in icon in the new message window:

After you created the message, start the plug-in by clicking on its icon. You will the E-mail Scheduler main window:

This window allows you to set the sending time for the e-mail or a recurrence range. This means you can set daily, weekly, monthly or yearly intervals for sending each particular message.

The next tab, Attachments, enables you to have needed files attached automatically.

You can use file masks to attach necessary files (*.zip):

The last tab, Other, allows you to name the rule and set additional sending parameters:

The following message confirms that the email was successfully scheduled.

So, with the E-mail Scheduler you have at your disposal a small but multifunctional tool for scheduling and organizing your e-mail correspondence.

Task Email Scheduler from MAPILab Ltd.

Supports:

  • Microsoft Outlook 2000, 2002 (XP), 2003, 2007.
  • Microsoft Windows 2000, XP, 2003, Vista.

Task Email Scheduler for Outlook page

This plug-in is also part of the MAPILab Toolbox Collection, and, in fact, is a modification of the Email Scheduler depicted above tuned for a bit different needs. It is purposed for those Outlook users who got accustomed to using the built-in Outlook scheduler.

A rule created in the Task Email Scheduler menu is also added to the standard Microsoft Outlook scheduler. The rule contains the message itself as well as attached files if there are any. This is the only perceivable difference between the two add-ins. The Task Email Scheduler is also purposed for sending out email with attached files on a scheduled date.

If you are considering purchasing any of these two add-ins, please keep in mind you can have them both, plus lots of others for USD 24.

SendLater for Microsoft Outlook from 4Team Corporation

Supports:

  • Microsoft Outlook 2002 (XP), 2003, 2007.
  • Microsoft Windows 2000, XP, 2003, Vista.

SendLater for Outlook web-site

The installation brought no surprises. After starting Outlook, the first thing you see is a welcome screen that in addition to the customary Help and About sections also have the Quick Start button that to all appearance should take us to some sort of quick start tour. However, a click on this button got the window to disappear.

After installation, the plug-in button shows up on the Outlook 2007 Add-ins tab:

The same as all the other plug-ins reviewed today, SendLater becomes accessible if you either create a new or open some existing message. The mail window of the plug-in has the following look:

As seen in the screenshot above, you can send the message once, recurrently or after any changes to the file are made.

If you select the Send recurrently option, a click on it changes the look of the window: the recurrence pattern section is added:

The settings of the recurrent delivery don’t differ much from other participants of this review. The same can be said about the sending range.

As they say, all seems to be in its place, but something is missing. In particular, the plug-in cannot interact with the built-in Outlook scheduler, and the capabilities of working with attachments, though rather interesting, are not so comprehensive as those in MAPILab plug-ins. Besides, it is rather annoying when the active window minimizes at the click on the plug-in button when the address line is empty.

Schedule Recurring Email from Sperry Software

Supports:

  • Microsoft Outlook 200, 2002 (XP), 2003, 2007.
  • Microsoft Windows 2000, XP, 2003, Vista.

Schedule Recurring Email web-site

This plug-in as well as all others from Sperry Software that I have dealt with does not have a trial version. The only thing we can do is to rely on the information provided by the vendor on their web-site. The Help file (available on the vendor site) does reveal some interesting facts. First of all my attention was attracted by the following message: The Outlook security prompt will appear when creating a recurring email for the first time. After that, it will no longer appear. That is, it will not appear when the recurring email is sent.

Good news is that the security warning will appears only once. Even better news is that it may not appear at all, if the developers use the Outlook Security Manager.

Now back to the Schedule Recurring Email plug-in. It offers the following scenario: the message which sending needs to be scheduled is created inside of the plug-in. That it, you cannot take any existing e-mail message and set scheduling rules for it.

What you need to do is to open the plug-in first:

Then, on clicking the Add button, you will see the following window:

And again, you cannot set the scheduling parameters right here, you have to add the message first (Create/Edit Template). Oddly enough, in the Help file, this screenshot was largely cut:

A click on Create/Edit Template raises a notorious Outlook security warning:

After making it out, we can finally schedule the message sending.

Frankly speaking, compared to other e-mail scheduling plug-ins, Schedule Recurring Email looks rather complicated, intricate and inflexible.

Add-in Email Scheduler Task Email Scheduler Schedule Recurring Email SendLater for Microsoft Outlook
Usability 5 of 5 5 of 5 3 of 5 4 of 5
Functionality 5 of 5 5 of 5 3 of 5 4 of 5
Total 5 5 3 4

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