Jan
23

Have your Outlook reminders forwarded to mobile phone or e-mail

Today we are going to have a close look at a group of Microsoft Outlook add-ins that can give you a hand in a situation when you need to get access to your Outlook tasks or a calendar, for example you have planned an important meeting or need to make a phone call. But what if you don’t have your computer at hand, you are outside of your office? In such situations reminder forwarding add-ins can be of much help. Using such reminder forwarding Outlook plg-ins you will receive your reminders in the form of an e-mail, a text message, or an SMS, directly to your mobile phone always on time.

For today’s review, I picked up, as usually, several add-ins from competitive vendors that have trial versions. Let’s get acquainted with them one after another.

Add-in Version Developer Price Supports
Reminder Forwarding 5.0 Blue Lakes Technology 29.95 Microsoft Outlook 2002, 2003, 2007
Reminder Manager 2.1 SlovakTech $30 Microsoft Outlook 2007, 2003, 2002/XP, 2000
K`Alert 1.1 Konnech, Inc. Freeware Outlook 2003
Email Reminder 3.1 MAPILab $19.95 Microsoft Outlook 2007 – 2000

Reminder Forwarding for Microsoft Outlook from Blue Lakes Technology inc.

Supports:

  • Microsoft Outlook 2000, 2002 (XP), 2003, 2007.
  • Microsoft Windows 2000, XP, 2003.

Reminder Forwarding for Outlook web-site

The installation of this add-in may bring you some unexpectednesses that you have probably never dealt with before. Imagine, you are about to install Reminder Forwarding, and all of a sudden you see a screen like this:

Do not worry, these are just components necessary for the correct work of the add-in, and they are not the only ones that are required:

After their installation, the add-in starts to install:

Except for the request to restart your computer, no more surprises after the completion of the installation process.

After Outlook starts up, you will be asked to enter the customer information in the registration form. All fields are obligatory.

At the next step, you either activate your license or choose to use the add-in in the trial mode:

Now all preliminaries can be considered accomplished and you can configure the forwarding settings:

The settings window has four tabs with Reminders being the main one. Here you can choose a reminder type (Appointments, Tasks, Email follow up), and enter your alternative e-mail address by using the Choose Phone or E-Mail button:

Besides the e-mail address that can be also accessed from your mobile phone, you can forward email to your SMS. Just choose your operator from the list, or, if it is not in the list, contact your provider and ask their SMS number. The Timeout parameter allows setting a time interval for sending a reminder.

The next tab, Daily Appointments, is to my mind more a decoration than an in-demand function. Except for a simple Receive daily appointments option, this tab either duplicates the previous tab, or provides functions of doubted use. Let’s take Send appointments now. If I happen to sit at my computer, I can obviously see my reminders directly in Outlook.

The Email Forwarding tab, on the contrary, looks quite useful. On this tab you can activate the Mobile Email Forwarding option and set a time span for forwarding email. This function looks quite interesting. For example, you can choose a time span in accordance with your working hours, so that email will be forwarded during your work time only.

The About tab naturally gives you access to the information about the current version of the add-in and the registration option.

Summing up: The main drawback of this plug-in is illogically organized settings, half of which look rather far-fetched.

Reminder Manager from SlovakTech

Supports:

  • Microsoft Outlook 2000, 2002 (XP), 2003, 2007.
  • Microsoft Windows 2000, XP, 2003.

Reminder Manager web-site

In contrast to the previous add-in, the Reminder Manager is installed instantly without a hitch. You can choose the installation type:

This is the only issue that will require your attention during the installation.

After starting Outlook you will be prompted to register the Reminder Manager:

In fact, some comments would not be out of place here. Looking at this message, it’s not quite clear what will happen if to click on No. It turned out that it’s just the activation of the trial mode that took place. If to ratiocinate, this is the way it should be, but I believe some comments are still needed here.

Now, we can go on to the Reminder Forwarding settings:

The tabs of this menu have self-explanatory names, so there cannot be any misconception regarding their functions. Here you select Outlook folders that will be handled by the plug-in.

The next tab is Alarm options. It is purposed for managing events arising whenever the alarm occurs.

You can choose all sorts of highlighting, various fonts, sounds and enable the alarm tray icon.

Finally we’ve reached the point at which the connection with the outer world is set – Email and pager options.

At this point the Reminder Manager offers much more advanced options than the previous add-in. You can create your own default text and subject for the message, and, naturally, enter the email address. For those who are interested in getting SMS: this option is also available. You just need to enter a proper e-mail address (if you activate the Email to SMS service, just ask your mobile network provider for the e-mail address).

The last tab of this menu, Usability options, allows you to set alarm snooze time, indication for snoozed alarms, and some other details.

When your Outlook is running and the add-in is activated, you can see a small icon in the form of a clock in the system tray.

If you right click on it, you will see the following list of available options:

But what is really remarkable about this plug-in is its Event Manager:

You can see all groups of events at a glance and easily manage them. The manager is called via the View menu item:

Conclusion: Reach functionality plus flexible, excellently organized settings.

K`Alert for Outlook from Konnech, Inc.

Supports:

  • Microsoft Outlook 2003 (Microsoft .NET Framework 2.0 required).
  • Microsoft Windows XP, 2003

K`Alert for Outlook web-site

The only noteworthy thing in the installation process is an odd black console screen that appeared at one of the installation stages.

Hanging for about a minute it disappeared and this fact signified the completion of the K`Alert installation.

After starting Microsoft Outlook you are welcomed by the welcome wizard. Traditionally, you are asked to register the add-in, or activate the license, or use it in the trial mode:

Clicking on the appropriate button, we activate the trial. By default, the newly installed K`Alert add-in is switched off, and you are informed about this fact by the respective message and icon on its toolbar:

A click on this icon allows you to activate and configure the add-in:

Unfortunately from the list of available forwarding functions you can select only one: text messaging (list of operators is provided), e-mail message, Text2Voice, Text2Voice+, interactive voice response, or sensors. The last four are marked as Premium. Some information about these functions is available on the vendor’s web-site, however this information is by far not enough to have a full impression of how they work in practice. Instead of providing more information about these functions, the developers came up with nothing more that contact us links. Each of those links leads to a non-existing page (not just unavailable for unauthorized users, but non-existing). Besides a bold message Bad Request(Invalid URL) I didn’t see anything else. From the information that I did manage to obtain, it looks like those actions do the following:

Text2Voice – Using the text-to-speech technology, the add-in will send you a voice reminder by phone.

Text2Voice+ is the same as above, but allows working with a list of six numbers. Unfortunately there is no information about how it works. What if my mobile phone is switched off, or outside network area, or if I miss a call? No answers.

Interactive Voice Response. Allows sending pre-recorded messages, and uses the phone’s touch-tone keypad to gather responses. IVR solutions enable the user to retrieve information such as bank balances. Sound very promising, but again no information about how it really works, what additional terms are required.

Sensors. They give you the ability to integrate security systems and various sensors using some hardware from the same company, which is no wonder at all.

In general, broken and invalid links on their web-site make me think that this project is either deserted or neglected.

Thus, except for ordinary text messaging (SMS), and e-mail, all other stuff looks like a mere bait. They sell not just the add-in, they are trying to sell you services and hardware of the Konnech company. If you need them, it’s up to you. But add-ins are by no means their specialization.

Email Reminder from MAPILab Ltd.

Supports:

  • Microsoft Outlook 2000, 2002 (XP), 2003, 2007.
  • Microsoft Windows 2000, XP, 2003, Vista.

Download MAPILab Toolbox for Outlook (including Email Reminder)

Frankly speaking, I cannot recall when it was the last time when we did without some MAPILab add-in in our reviews. And, in most cases their add-ins were virtual winners. Well, let’s see how it will be this time.

Taking into account the fact that this add-in is part of their Toolbox collection, I will not dwell on any installation aspects that were covered in earlier reviews.

So, upon installing the Toolbox collection, you need to activate the Email Reminder. You will be told about that beforehand at the installation stage in the Program Location window:

Also, you will be shown where to look for this add-in as well as for other add-ins from the collection:

Activating Send Later, you can start setting its parameters. To do this, you click on the Options button, having the name of the add-in ticked in the list:

The settings window has two tabs: General and Advanced. The first allows selecting necessary folders and email recipients:

The Advanced tab enables you to set a desired template. Yes, that’s true, this add-in allows using custom templates with the capability of macro substitution.

Work with templates is utmost easy and intuitive. You write any text you like, and if you wish to use macro substitution, just click on Variables, and select the proper field:

A sample user template looks like this:

The fields that are available for auto filling are, as it usually happens, standard fields that can be retrieved from the Outlook address book:

Conclusion: This add-in did not become an exception and maintains the high reputation of MAPILab software. Besides the ability to use a set of templates, together with the Email Reminder you get an array of other plug-ins, including those that extend its capabilities.

As to me, I’ve made a choice in favor of the MAPILab Toolbox Collection, with the Email Reminder being its part.

Comments are closed.