Automatically send changed / updated files via email

File Send Automatically

With this Outlook plugin you can automate routine operations of sending updated files, e.g. changed price lists to your clients..

File Send Automatically is an add-in for Microsoft Outlook 2007, Outlook 2003, Outlook 2002 (XP), and Outlook 2000.

30-days Trial version

2715 KB

File Send Automatically in detail

The File Send Automatically plugin allows automatic delivery of files after they have been changed.

It is very useful if you plan to send the price-list to all your partners after you have edited it. Or, do you need to send the newest version of the program for testing? File Send Automatically will help you do it quickly and easily!

The add-in tracks a specified file and sends it out to specified email addresses as soon as any changes have been made in the file. It is also possible to set a certain time interval before sending files - this is very useful in case if the file is saved several times while editing and you don't want an intermediate version of the file to be sent. After sending is completed, File Send Automatically can rename files, move them to another folder or delete. Save your time with File Send Automatically!

With File Send Automatically plugin you can:

• Save your time thanks to the automation of the sending process;
• Send out one or several files in one or separate messages;
• Archive the outgoing files;
• Send files in the message body or as attachments;
• Monitor the necessary file types in the selected folder using file masks (wildcards).
• Rename/relocate/delete files after sending.
• Specify the time interval during which the file is not going to be sent, because some changes might be applied to it.

How to work with File Send Automatically

Please make sure the File Send Automatically is enabled.

After you install the MAPILab Toolbox, go to "Tools" -> "MAPILab Toolbox" -> "Options" and make sure the checkbox of the plugin is checked.

Now create a rule that will allow the File Send Automatically to send out new versions of the price-list to your regional partners. In the plug-in's settings (menu "Tools" > "MAPILab Toolbox" > "File Send Automatically"), on the "General" tab, you enter the rule's name (e.g. "Price-list for regional partners"), select the necessary file (or group of files, in this case the option "Send all files in one message" must be checked to send all files in one message). Enter the subject of the message which is to be sent automatically (e.g. "New version of price-list") as well as the recipients of the message:

On the "Advanced" tab it is possible to create a body template for the automatically sent message:

Also, select the following options:

• Archive attached file(s) - to place the outgoing file in the archive. This will help to lower traffic when sending messages to a big number of recipients;
• Send with xx seconds delay - to send the message with a xx second delay, where xx is the number of seconds, before sending the file after it has been modified.

Click the "OK" button and the new rule will be created. This rule will allow the File Send Automatically add-in to send the modified version of the price-list to your regional partners.

Once you make any changes to the file, the plugin will start the countdown (according to the specified delay) and if the file is not changed during this time, the program will send it out. If the changes are made, the countdown will start again.

File Send Automatically works with

• OS: Microsoft Windows® Vista (x32, x64), Windows 2003, Windows XP, 2000, ME, 98, NT
• Microsoft Outlook 2007, Outlook 2003, Outlook 2002 (XP), and Outlook 2000.

Download File Send Automatically

• 30-days Trial version (2715 KB)

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