Find and remove duplicate Outlook email messages

Duplicate Email Remover for Microsoft Outlook 2013 - 2003

Task

You may find yourself receiving 2 or more copies of the same email message in Outlook. Whatever is the cause it's still frustrating to have duplicate messages that clutter your Outlook folders. Thus you really need an effective and straightforward tool to quickly remove excess emails from your correspondence.

Solution

Duplicate Email Remover for Outlook spots copies of the same email by looking at the text in the message body, headers, subject and attachments. This helpful Outlook add-in detects duplicated messages in one or several folders. You can prioritize folders and select the action for the duplicated messages: mark, remove, copy, or move them to any folder.

Search / remove duplicated messages dialogue.

Duplicate Email Remover key features

Choose the mail folders to be searched for duplicate messages.
  • Delete, mark, copy or move duplicate emails to another folder in Outlook
  • Search in one or various mail-type Outlook folders
  • Pick the folders for scanning and set priorities
  • Select the field for comparison: text, subject, sender E-mail or name, recipients, Internet headers, attachment, sending date and time
  • Process duplicates in Public folders on the Microsoft Exchange Server.

Tip

To remove duplicates in Outlook contacts, tasks, notes, calendar and journal items, please use Duplicates Remover for Microsoft Outlook.

How Duplicate Email Remover for Outlook works

Choose the mode to search for Outlook duplicates.
Select the action to be performed with duplicate emails.
Select the Outlook folders to be scanned and set their priority.
Which email fields are to be compared for Outlook duplicates.

Duplicate Email Remover is a flexible wizard that searches and processes duplicated email messages in Outlook folders. You can search different folders or find e-mail copies within the same folder using this helpful tool.

Duplicate Email Remover is just as configurable when it comes to handling the detected duplicates. You can choose to delete them at once, just flag them or move/copy to a special folder. So it gives you a chance to review the letters before removal.

The program is compatible with the latest Windows 8 and 7 and Outlook 2010 as well as Outlook 2013, 2007, and even 2002 or 2003. Duplicate Email Remover for Outlook supports Microsoft Exchange Server and may be used to process public folders on the server

Delete, mark, copy or move duplicated emails to another Outlook folder

When this Outlook add-in finds duplicate messages, you can choose from a number of options to deal with the copies:

  • Delete duplicate (move to the Deleted Items folder) - a copy is moved to Deleted Items
  • Delete permanently - removes the copies without the possibility to restore them
  • Mark with a flag Red flag
  • Move to folder… - duplicates are transferred to the specified folder
  • Or Copy the found duplicates to the designated folder.

Search in 1 or several Outlook folders and set priority

The second step of this plug-in for Microsoft Outlook 2013-2002 allows choosing the search mode. Scan for duplicates within one folder or find duplicates in two or more folders to guarantee duplicate-free Outlook.

You can take advantage of the add-in's priority system that lets you find duplicates located in several different folders. You can use the priority system to specify which of the duplicated e-mails stored in different folders should be considered a copy. The action you pick for the copies will be applied to the items from this very folder. For example, you want to find duplicates in the "Important" and "Other" folders. Then you can specify that the item from the "Other" folder is the duplicate so it is the one you want to delete, move, or apply the selected option while the "Important" emails are left intact.

Select message fields for comparison

When you search for duplicate messages, you can select the field by which the messages will be compared. It is possible to choose such fields as text, subject, sender name or E-mail, recipients, Internet headers, attached files, date and time of sending. You can use these options separately or in combination.

When too many copies of the same message complicate your correspondence, choose Duplicate Email Remover for Outlook for easy de-duplicating process.

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Duplicate Email Remover for Microsoft Outlook system requirements

Operating System

  • Windows 8 (32 and 64-bit)
  • Windows 7 (32 and 64-bit)
  • Windows Vista (32 and 64-bit)
  • Windows XP (32-bit)
  • Windows Server 2003, 2008, 2012

Microsoft Outlook

  • Microsoft Outlook 2013 (32 and 64-bit)
  • Microsoft Outlook 2010 (32 and 64-bit)
  • Microsoft Outlook 2007
  • Microsoft Outlook 2003

Duplicate Email Remover version

Current add-in version: 2.8.0
published on: Nov 19, 2012

Plug-in vendor

MAPILab Ltd.
MAPILab Ltd.

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