Notifies you when a specific email is received

Advanced Folders Watch for Microsoft Outlook

Monitors MS Outlook folders, common folders on MS Exchange server and notifies you when a message that meets the specified criteria has been received.

Advanced Folders Watch is an add-in for Microsoft Outlook 2007, Outlook 2003, Outlook 2002 (XP), and Outlook 2000.

Setup file

1706 KB

Advanced Folders Watch in detail

Advanced Folders Watch for Outlook is a powerful and very flexible tool for managers, analysts, observers, technical support team members — for everyone who has to deal with a great number of e-mail messages, who has respond to e-mail messages on-the-fly, as well as for those who appreciate their time.

Folders Watch for Outlook

Thousands of the new messages from news conferences are downloaded into common folders on your corporate server every day. Several employees view messages in the conferences on the everyday basis in order to:

• find mentions of your products and products offered by the competitors;
• reveal users searching for software and solutions, to whom your products or products by your partners could be suggested for trying;
• get inspired for new ideas and to be in the know of all the problems existing in the areas your company is operating in.

Newsgroups where users come with their problems are a very good free source of new clients for small companies. There is only one problem with it: the number of messages in conferences is just terrible.

On our server, we have our own public conferences devoted to absolutely different problems, and some of them are visited very rarely. There is no sense in checking them several times a day, but we feel very ashamed to find there a message from a user that remained unanswered for a week.

This prompted us to create the Advanced Folders Watch a flexible system designed to monitor Microsoft Outlook folder and common folders on Microsoft Exchange server, which saves us hundreds of man-hours and also allows improving the quality of our work with current and potential clients.

How to work with Advanced Folders Watch plugin

Advanced Folders Watch watches the specified folder groups and informs the user of new messages meeting certain selection criteria (filters). User notification can be passive or active. In the first instance, Advanced Folders Watch creates posts in the specified folder, containing links to the messages found and message texts. Using the links one can open a message or a folder it is stored in by one click. In the second instance, the messages found are shown in a pop-up window with extra features: you can view a new document, open, delete, or copy it. The two notification methods can be combined.

A group of settings consisting of the list of folders, filters, and notification settings forms a rule is a main logical component of the program. The number of rules Advanced Folders Watch can work with is unlimited. The rules are created using the Wizard, and then, in the rule properties editing mode, one can set the most sophisticated system of filters to select messages. In the properties editing mode, rule testing is also available — for example, you can check if the rule will work for messages received within the past month or half a year. The testing mode not only helps debugging the rules to avoid erratic operation, it can also be used to process an old message database.

Advanced Folders Watch offers solutions for a wide range of tasks related to message monitoring in public folders. And we hope it will become your true assistant, your navigator in the electronic information ocean.

Advanced Folders Watch - screenshots

Notification by email

Advanced Folder Watch rule

Notification window

Advanced Folders Watch for Microsoft Outlook works with:

• OS: Microsoft Windows Vista (x32, x64), 2003, Windows XP, 2000.
• Microsoft Outlook 2007, Outlook 2003, Outlook 2002 (XP), and Outlook 2000.

Download Advanced Folders Watch

• Setup file (1706 KB)

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